The InvoiceSherpa Blog

Plumber Invoicing Software: The #1 Billing Solution for Plumbers in 2024

Invoicing for plumbers often involves juggling multiple jobs, tracking a variety of services, and ensuring accurate billing, which can lead to errors and delayed payments. 

These challenges can bottleneck cash flow and complicate customer relationships. That’s where the right plumber invoicing software transforms these tedious tasks into a streamlined, efficient process. 

These tools not only save time but also enhance the accuracy and professionalism of your transactions. We've analyzed the top five software options that cater to the plumbing industry's unique needs to help you enhance your billing process today.  

But if you want to skip to the good part and elevate your invoicing immediately, InvoiceSherpa stands out as the best AR automation software for plumbers in 2024. Find out why with a 14-day free trial today!

The Role of Software in Streamlining Invoicing Processes and Elevating Customer Experience

Making the decision to invest in automated invoice processing is one of the best business decisions you can make as a plumber. 

It allows you to spend less time chasing payment or dealing with manual invoice processing. In turn, you can focus on taking on more jobs and making more money. 

But, the accounts receivable automation benefits don’t stop there. This decision also impacts client relationships. Here’s why you should invest in the best plumber invoicing software…

Efficiency That Gets You Paid Faster

Time is money, so efficiency is key. Invoicing software cuts through the complexity of manual billing, automating the process from service completion to payment receipt. 

With features like batch invoicing, automatic tax calculations, and one-click payment options, these systems ensure that invoices are sent out promptly and accurately. 

This immediacy not only accelerates the payment cycle but also reduces the administrative burden, allowing plumbers to focus on what they do best - solving clients' issues. If you’re sick and tired of chasing down payments and want to reduce your days sales outstanding figure, this is a great decision.

Enhancing Customer Trust and Satisfaction

Invoicing software enables plumbers to provide transparent, itemized bills with detailed service descriptions and clear pricing. Digital invoices can be easily customized to include branding, which reinforces credibility and trust. 

Moreover, with options for online payment and instant billing inquiries, customers enjoy a more convenient and reliable service experience. This level of attentiveness fosters satisfaction and loyalty, turning one-time clients into repeat customers.

That being said, not all AR automation software is created equal. You want to feel confident choosing a solution knowing you’re getting one that aligns with your needs as a plumber. So, let’s talk about what separates the best from the rest below.

What Separates the Best Plumber Invoicing Software From the Rest?

Choosing the right plumber invoicing software can make a significant difference in how a plumbing business operates. 

The best software goes beyond mere invoicing - it streamlines operations, integrates seamlessly with other tools, and offers customization that speaks directly to the unique needs of the industry. Here are the things you should prioritize in choosing your software solution. 

Key Features and Integration Capabilities

A quality plumber invoicing software should be equipped with a few key features and integration capabilities, such as:

Customization Options for Plumbing Businesses

While you may not need something super fancy, you still want the ability to customize your invoicing process to align with your plumbing company. This is why you should ensure the software allows for effortless customization.

You should be able to incorporate business logos and colors into invoice templates to maintain a professional image. Better yet, you should be able to fine-tune your invoice late fee wording to match your specific business, while also setting your own invoice late fees. Furthermore, you should be able to write your own friendly reminder email for payment.

Another customization feature that may matter to you is the ability to support multi-language support for businesses that operate in diverse communities. Furthermore, you should be able to effortlessly adjust for local tax rates and laws to ensure compliance.

Easy-to-Use Dashboard

A user-friendly dashboard is essential for efficient operation. You’re a plumber, not a dev! It should provide a clear overview of a business’s invoicing status at a glance, with easy navigation to different functionalities.

The dashboard should be logically organized, allowing users to find the information they need without a steep learning curve. Going back to the need for customization, you should be able to personalize your dashboard to highlight the most used features or those that are the most critical to their workflow.

The best software also includes analytics that help plumbers understand their business better, such as the most profitable services, average time to payment, and customer payment patterns.

Value for the Money

The top invoicing software for plumbers provides exceptional value. This doesn't necessarily mean it's the cheapest option - you get what you pay for, after all. Rather, it offers the best return on investment.

This means it saves you time, which in turn, empowers you to get more projects done. It can even replace an entire team or a full-time worker if you’re considering outsourcing accounts receivable!

The software should grow with your business over time too, avoiding the need for costly upgrades or switching to a new system down the line. 

Introducing the Best Plumber Invoicing Software in 2024

As the plumbing industry continues to evolve with technology, the right invoicing software is more crucial than ever. There are also more and more choices at your fingertips - which can be a blessing and a curse. 

To help you cut through the noise, we’ve vetted the top solutions and ranked them below, allowing you to feel confident choosing one that aligns with your company’s needs. 

Here's a look at the leading plumber invoicing software solutions that are shaping the future of plumbing businesses in 2024.


InvoiceSherpa is the premier choice for plumbers looking to streamline their invoicing processes in 2024, and it’s not particularly close. Efficiency and cash flow are paramount for plumbers, and the solution we’ve created was designed to focus on these two things.

You can say goodbye to the hassle and frustration of constantly chasing down payments, as simplifies client payments by allowing real-time collection directly from invoice reminders or through a customer portal. 

This seamless integration with major payment processors, including Chase Paymentech and Elavon, among others, ensures that payments are processed swiftly via Credit Card or ACH. 

InvoiceSherpa's automated communication system notifies customers about invoice creation, upcoming due dates, past due notices, and even sends a thank you upon payment receipt. These reminders can be sent via both email and SMS, ensuring consistent and professional communication.

While this may not be necessary for all plumbers, you can also set up recurring charges without the need for manual follow-up, thereby boosting cash flow and reducing administrative burdens.

You’ll love the software, but so will your customers. A custom portal can be quickly set up, providing clients with 24/7 access to view, pay, and query their invoices. This portal also enables clients to set up automatic payments and payment plans, offering flexibility and convenience.

The software offers auto revenue, auto charge, auto sync, and auto late fee features, ensuring that payments are processed on time, and any late invoices are automatically penalized with a late fee, as set by the business.

The intuitive dashboard provides a comprehensive overview of accounts receivable, allowing for effective monitoring and management of cash flow. You can even forecast accounts receivable and use the software to make key business decisions.

InvoiceSherpa integrates with your existing accounting software, automating the accounts receivable process from initial invoicing to accounts receivable reconciliation. This integration is not only quick but also updates your accounting platform automatically. Whether that’s Quickbooks or Xero, it takes just a few moments to get up and running.

We’re confident you’ll agree that InvoiceSherpa is the premier plumber invoicing software, and the proof is in the numbers. Customers have reduced past due receivables by 25%, days sales outstanding (DSO) by 20%, and bad debt reserves by 15%.

With a 14-day free trial awaiting you, why not see how our software can enhance your business today? Harness the power of InvoiceSherpa and elevate your company’s invoicing process with just a few clicks! 


QuickBooks is a household name in accounting software, renowned for its comprehensive suite of financial management tools. 

It's a powerhouse when it comes to managing your books, tracking income and expenses, and providing valuable insights into your business's financial health. 

However, when it comes to specialized invoicing needs, particularly for plumbers, QuickBooks might not be the perfect fit. That's where InvoiceSherpa comes into play. 

By integrating with QuickBooks Online, InvoiceSherpa becomes the ideal invoicing partner, bringing dedicated invoicing efficiency to the robust accounting framework of QuickBooks. This combination means you can enjoy the best of both worlds: top-tier accounting and the BEST plumber invoicing software. 

While QuickBooks handles your overall financial tracking, InvoiceSherpa focuses on getting your invoices paid faster and more efficiently, with features tailored to the needs of plumbing professionals.

The integration streamlines your invoicing process, syncing data automatically to keep your accounting records up-to-date without the hassle of manual entries. This seamless connection not only saves time but also reduces the likelihood of errors, ensuring your books are always accurate and reliable.


Xero is another leading cloud-based accounting solution, offering a wide array of features that simplify bookkeeping and financial management for businesses of all sizes. 

Its user-friendly interface and powerful tools make it a favorite among those looking to maintain a clear and organized overview of their finances.

That being said Xero alone may not cover all your bases when it comes to the specialized task of invoicing, particularly in the plumbing industry. 

Again, though, you can leverage the specialized capabilities of InvoiceSherpa through our Xero integration. This allows plumbers to create professional, timely invoices that reflect the quality of their services.

With InvoiceSherpa's focus on invoicing excellence, you can leverage Xero's strong accounting features while ensuring that your invoicing is as efficient and effective as possible. 

The integration allows for a smooth flow of invoicing data, which means less time spent on administrative tasks and more time available for the work that generates revenue. 

InvoiceSherpa's intuitive platform complements Xero's functionality, offering a specialized invoicing experience that's designed to get you paid faster and keep your cash flow healthy.


Housecall offers a comprehensive suite of features designed to assist plumbing and contracting businesses with their operational needs.

It streamlines tasks such as scheduling, dispatching, and payment collection, and its real-time reporting and analytics help with making informed business decisions. 

The platform also integrates with other software tools, including QuickBooks Online, to simplify accounting processes. Housecall Pro's CRM capabilities aid in maintaining customer relationships and tracking service histories.

However, there are some drawbacks to consider. Users have reported issues with customer support, finding it challenging to get in touch with a human representative. 

Additionally, the software has been described as glitchy, with instances of saved invoices disappearing and no solutions provided for significant losses in billable work. 

These technical issues could be a concern for businesses that rely heavily on accurate and reliable invoicing and customer service. For a more dependable solution, trust InvoiceSherpa


Last on our list of plumber billing solutions is Wave, another invoicing solution for contractors specifically. This cloud-based accounting solution emphasizes ease of use and quick setup as its main selling points. 

The platform allows for flexible management of bookkeeping, with features such as visual cash flow representation, expense tracking, and collaborative options for teams. Wave's Pro Plan enables team members to contribute to the financial management of the business.

Despite its user-friendly design, Wave has its shortcomings. Some users have encountered critical problems, such as incorrect tax calculations on invoices and difficulties with customer support. 

There have also been reports of invoices being held or flagged as spam, which could be detrimental to businesses depending on timely payments. You’ve already rendered services, and you’ve captured payment from the customer - and yet, you’re unable to actually use cash to pay your own bills! While this is likely a rare, one-off occurrence, it’s still concerning.

Additionally, Wave may not be the most scalable option for growing businesses and has been noted for limited customer service availability. All things considered, InvoiceSherpa is a better plumber invoicing software - and it’s just about time you found out firsthand what makes it the #1 choice!

Discover What the #1 Plumber Invoicing Software Can Do For You at InvoiceSherpa Today!

Experience unparalleled efficiency and reliability with InvoiceSherpa, the leading invoicing software crafted specifically for your plumbing business needs. 

While alternatives like Quickbooks, Xero, Housecall Pro, and Wave offer useful features, they come with drawbacks such as poor customer support, technical glitches, and scalability concerns. 

You shouldn’t have to compromise on any of the elements of a reliable invoicing software that matter to you, which is why plumbers trust InvoiceSherpa. You’ll enjoy consistent performance, robust customer service, and a platform that grows with your business.

We don’t just have the #1 invoicing software for plumbers, we also have the resources you need for financial clarity and confidence. Find more small business accounting tips in our blog like how to calculate accounts receivable, benefits of cash flow management, writing a demand for payment letter, lawn care invoice template, unbilled accounts receivable, and more. 

Whether you’re looking for the best plumber billing software or the best billing software for lawyers, the answer remains the same: InvoiceSherpa. Get your free trial underway today and discover what you’ve been missing out on!

Posted on March 4, 2024

Start your journey to increased cash flow today!




Try InvoiceSherpa for free